School Nutrition Payroll Manager

JOB DESCRIPTION

REPORTS TO: Director of School Nutrition

TERM: 12 Months

JOB GOAL

The school nutrition finance/payroll manager will work to ensure that all school cafeterias and the Nutrition departments are in compliance with state and federal regulations and requirements.

GENERAL RESPONSIBILITIES

Managerial Duties

• Prepares financial statements and cost reports that reflect the financial condition for each school cafeteria monthly or as needed
• Issues purchase orders for all purchases
• Submits monthly finance statements to the Board meeting
• Attends training and conferences to maintain continuous education requirements
• Aids HCS Benefits Specialist in helping cafeteria staff with insurance issues
• Files claims with Tennessee Risk Management (Workers Comp) for employees who are injured on the job
• Assist in preparation for food service budget
• Updates all records of the national school lunch and breakfast program in a timely manner and keeps accurate filing system
• Assist director to facilitate new employee orientation if needed
• Assist in the compiling of information for preparing various reports for the department in accordance with regulatory agencies and administrative guidelines
• Maintains a file system for the department in accordance with regulatory agencies and administrative guidelines
• Assist in getting quotes processing purchase requisitions for purchase orders and all processes in accordance with regulatory agencies and administrative guidelines
• Orders office supplies is needed
• Provides administrative support for Nutrition Director as far as budget projection, employee resolution and new hires
• Stands in where needed

Accounting

• Reconciles bank account with bank statement
• Ensures that book balances with the county trustee’s office monthly
• Checks vendor invoices against purchase orders
• Researches and resolves discrepancies regarding payment of accounts, purchase orders, and requisitions
• Enters purchase orders and invoices into computerized accounts payable system (Flex Gen)
• Writes and submits vendor checks
• Makes Journal Entries
• Submits Rebates
• Compiles monthly reports to submit USDA claim for meal reimbursement
• Prepares reports and documents at auditor’s request
• Implements efficient management techniques to ensure all records and supporting documents are maintained in accordance with local state and federal laws and policies
• Assist with the month-end and a year-end close and financial reporting

Payroll

• Reviews employees time sheets against approval hours
• Preparers Payroll
• Performs other duties associated with payrolls such as withholding social security, retirement insurance child support and garnishments
• Run’s payroll for all HCS nutrition staff
• Prepares the quarterly 941 form
• Updates payroll records by entering changes in exemptions insurance coverage savings deductions and job title and school transfers

PREFERRED QUALIFICATIONS

• Completion of CCFO program for the TN comptroller's office
• Proven experience working collaboratively with finance and school nutrition
• Strong written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Valid driver's license and successful completion of thorough background investigation

EVALUATION

• Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluation of personnel.